If your organisation has a project registered with the ASF and you are seeking specific information relating to this project, we encourage you to telephone us on 02 6214 7868. Alternatively you may find ASF fact sheets useful.

Processing Donations - Category 1 Projects Only

Project organisations are responsible for the establishment of a donor base and collecting donations. Donations to the ASF can be made by cash, cheque, credit card or money order and may be single donations or pledged amounts over a designated period of time. It is important that ASF approved donation forms are completed and signed by donors for receipting and taxation purposes. Donations are processed as follows:

• cash/cheque/money order donations are banked into the ASF bank account by the project organisation
• credit card donation forms are forwarded to the ASF for processing
• pledges are made by either of the above payment methods and are administered at project level.

Completed donation forms and a copy of the relevant date stamped bank deposit slip or cheque summary sheet are sent to the ASF.

If you have a registered project with the ASF and wish to receive the pamphlet on Processing ASF Donations or have any questions relating to ASF donations, please telephone us on 02 6214 7868.

ASF Discretionary Grants

ASF grants are made by the ASF’s Board of Directors to registered projects (Category 1 & Category 2) at its discretion in line with taxation law. The minimum value of any single discretionary grant is $500.

Discretionary grants are allocated to category 1 registered projects dependent upon the following conditions being satisfied:

• the organisation has a current agreement with the ASF
• all documentation requested by the ASF has been provided (eg team lists/selection criteria, grant expenditure reports)
• ASF approved promotional and publicity material has been used at all times
• all donations banked by the organisations into the ASF’s bank account have been accompanied by signed donation forms
• submission of a supplier invoice/s to the ASF for each grant
• grant funds are applied to the approved project purpose
• subsequent acquittal by the completion of a grant expenditure report

One discretionary grant may be allocated to category 2 approved projects dependent upon the following conditions being satisfied:

• the grant will be made within the 12 month project approval period
• prior to payment, the project organisation agrees in writing to fully acquit the ASF grant
• submission of a supplier invoice/s to the ASF for the grant
• the grant is applied to the approved project purpose
• subsequent acquittal by the completion of a grant expenditure report

Schedule of Discretionary Grant Rounds

The ASF discretionary grant round schedule is:

*Funds accepted are donations deposited into the ASF bank account and cleared, or credit card donations processed through the ASF terminal by the date specified.

Category 1 projects are eligible to be considered for the issue of discretionary grants up to six times per year. Category 2 projects may receive consideration for one discretionary grant from the ASF.

GST and ASF Discretionary Grants

Discretionary grants paid to project organisations registered for GST are grossed by 10% to cover the GST liability where it applies. The remittance of GST to the Australian Taxation Office (ATO) is the responsibility of the recipient project organisation.

Discretionary Grant Acquittal

Acquittal of ASF discretionary grant funds by the recipient organisation is an integral part of the ASF process. The grant acquittal process is undertaken by:

• completion of a Grant Expenditure Report (GER)
• provision of all supporting documentation.

GER’s are distributed to recipients of discretionary grants every six months and are designed to ensure that grants have been applied in accordance with the approved project purpose. Acquittal by the required due date ensures your project remains compliant with the terms and conditions of the Grant Agreement (category 1 projects) or approval letter (category 2 projects).

The Acquittal Fact Sheet will provide guidance on what expenditure is allowable under ASF guidelines. Expenditure must be supported by appropriate documentation as follows:

• copies of latest Annual Reports/ Financial Statements
• copies of supplier invoices that detail expenditure of ASF grants
• copy of current bank statements if grant funds are held by the organisation
• list of team members, coaches and managers for Team Travel projects
• list of program participants and/or recipients of ASF funds for Sport Development projects

The acquittal process also provides project organisations with the opportunity to supply updated project details.

If you have any questions relating to your ASF registered project then please telephone us on 02 6214 7868.

• ASF Acquittal Process Fact Sheet ( PDF - 47.3 kb)
• Managing an ASF Project Fact Sheet ( PDF - 182.5 kb)

• Terminology

Did you know?

The Australian Sports Foundation was first established in 1986

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